Annual Council Meeting – 20th May 2026 7.30pm

AGENDA

Election of Chair.

Election of Vice Chair.

To receive apologies for absence.

To Receive Declaration of Members Interests. To receive and approve requests for dispensations from members on matters in which they have a Disclosable Pecuniary Interest” or similar.

Public Speaking – (15 Minutes)

A period of not more than fifteen minutes will be made available for members of the public and Members of the Council to comment on any matter.

If the Police Liaison Officer, a County Council or Borough Council Member is in attendance they will be given the opportunity to raise any relevant matter.

Variation of Order of Business.

To consider a resolution to close the meeting for public participation under the Public Bodies (admission to meetings) Act 1960.

To confirm the minutes of the monthly meeting held on 22^nd April 2026.

To receive Chair’s Annual Report.

Appointment of working group members

Review the Terms of Reference of the Working Groups

Review of Standing Orders

Review of Financial Regulations

Review of updated Risk Assessment and Business Continuity Plan

Review of revised Code of Conduct

Review of Publication Scheme

Actions from the Minutes

• 25/157 the review of Little Eaton’s Neighbourhood Plan
• 25/176 the refurbishment of the Sports Pavilion

Report of the Parish Clerk

To receive Working Group Feedback (except if the issue is elsewhere on agenda):

Village Hall

Park Group

Update on roundabout refurbishment

Churchyard Sub Group

Finance Group

Environmental Action Group

More children’s hi-vis and gloves required from transition grant

Proposal to install a self-service litter picking station in the village

Footpaths

Finance (Clerk)

Accounts for payment (schedule attached)

Receive and note the Annual Internal Audit (see attached)

Approve Annual Governance Statement 2025/26 (see attached)

Approve Accounting Statement 2025/26 (see attached)

To note the Variance Analysis 2025/26 (see attached)

Approve Bank Reconciliation at 31 March 2026 (see attached)

To note the dates for publication of unaudited AGAR (see attached)

To consider the payment of members’ allowances

Planning Applications – none to date

Arrangements for the CPR training from Belper District Community First Responders

To consider parish council projects and funding:

Crowdfunding;

• Village Investment Fund – Allocated funding – deadline for applications September 20026;
• Village Investment Fund – Special Projects – deadline for applications June 2026;
• Bates Trust; and
• Members Grant Scheme

To consider a motion from Councillor Reid that the Parish Council looks at the feasibility of adding the old Village Green at the junction of Station Road and Duffield Road to its maintenance schedule.

Correspondence for Action

 Correspondence for Information

Erewash Walking Month continues, full details can be found on Erewash Borough Council’s website

Date of next Ordinary Parish Council meeting at Little Eaton Village Hall 7.30pm – 24^th June